Project Management Process Activities

Principles of Project Management Process Activities :

Project management is the use of methods, tools and processes to effectively plan and execute projects. Successful project management uses teams and resources to complete project tasks within time, cost and scope. The purpose of a project is defined by the client or stakeholders, and the project manager uses project management methods to develop a plan that describes the allocation of resources, tasks, distances and releases required to meet the needs of the participants.

There are mainly 8 basic principles of the project management processes :

1. Proposal Writing

2. Project Planning and Scheduling

3. Cost of Project

4. Project Monitoring and Review

5. Personal Selection and Evaluation

6. Report Writing and Presentations

7. Quality Management

8. Configuration Management

1. Proposal Writing :

Proposal Writing includes –

◉ A brief analysis of the vital objectives of the project.

◉ How the objectives will be achieved and fulfilled.

◉ Cost and schedule estimates.

2. Project Planning and Scheduling :

Project planning includes –

◉ Identification of activities.

◉ Causes (reports, manual) of management.

◉ Deliverables for the customer.

Project scheduling includes –

◉ The division of the project into separate activities.

◉ The judgement of time to complete each task.

3. Cost of Project :

Project cost represents the sum of all project-related outputs supported by long-term funding. It is important that Project Expenditure is accurately measured as under cost estimates will lead to a lack of funding. Cost of the project includes –

◉ Estimating the total cost of projects. 

4. Project Monitoring and Review :

Monitoring is an ongoing process and includes –

◉ Project progress is regularly compared to planned time and cost schedule can be done through informal daily conversations or formal meetings.

Reviews include –

◉ Review of all technological advances in the project is done regularly.

5. Personal Selection and Evaluation :

Personal selection and evaluation includes –

◉ Selection of skilled and experienced project staff.

◉ Regular monitoring of staff performance.

◉ Inexperienced employees can be trained.

6. Report Writing and Presentations :

The purpose of the presentation is not simply to convey details. After all, the audience at the show can read a written report for themselves. The purpose of the presentation is to ‘sell’ the ideas contained in this report by urging the audience to act on its recommendations. 

◉ The project report is written briefly to present before the client & contractor.

7. Quality Management :

Quality management includes –

◉ Quality Assurance

◉ Quality Planning

◉ Quality Control

Quality is the intensity of the purpose or the degree of coherence of the results of the process or process itself. Quality control consists of evaluation, measurement and evaluation to ensure that project results meet the acceptance process defined during quality planning.

8. Configuration Management :

Configuration is a set of functions designed to control change by identifying work products that can change, establish relationships between them, defined management methods a different kind of these products, controls and set changes auditing and reporting on changes made. It Includes –

◉ Identifying work products.

◉ Product management and control, testing, change reporting.

Project Management Process Activities Advantages :

Whether you run a small business or an established organization, you may not be able to manage all kinds of projects from start to finish. Some projects are very difficult and have strong deadlines or require special skills that your team may not have. A qualified project manager can help you plan and manage the most time-consuming tasks. An experienced project manager will motivate your team, manage resources, measure outcomes, provide feedback and find ways to increase quality and reduce costs or time. Other project management skills include enhanced planning strategies, responsiveness change, improved communication, quality control and risk management.

Project Management Process Activities Disadvantages :

If a project manager does not have the right information or knowledge, there are many problems that can arise. Loss of resources, planning problems, security issues and conflicts between people are major issues in project management. Additionally, your organization may incur higher costs by outsourcing or hiring new staff to complete the project. In some cases, project management may interfere with your day-to-day operations or may even go away from usual.

Source: geeksforgeeks.org