Definition of a project
PRINCE2 defines a project as “a temporary organisation that is created for the purpose of delivering one or more business products according to a specified business case”.
Projects have an end and aren’t designed to last very long. The project manager ensures the project delivers the intended goal, within a defined timeframe and budget.
Definition of a programme
A programme is defined as “a group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually”.
Programmes are usually long term, sometimes spanning years, and don’t have a fixed deadline. A programme is a framework of related projects aligned in a specific sequence. They have predictable and repeatable elements to minimise or even eliminate risks.
Project and programme key differences
Comparison | Project | Programme |
Focus | Content | Context |
Scope | Well-defined, limited to an output | Broad and adjustable |
Timeframe | Short term | Long term |
Components | Small tasks | Projects |
Functional units | Single | Multiple |
Tasks | Technical | Strategic |
Produces | Output | Outcome |
Deadlines | Strict | Flexible |
Designers | Mid-level staff | Top-level staff |
Success | Product quality, timeliness, cost-effectiveness, compliance, and customer satisfaction | Long-term benefits to the organization, ROI or new capabilities |
Project vs programme example
Let’s say a company wants to build and market a new mobile phone. This programme would be a collection of different projects, like one for updating the operating system and another for sourcing the resources and raw materials, along with the legal, business and support elements. Programme management would manage the dependencies, so each project gets what it needs.
Project and programme similarities
It’s good for project and programme managers to understand the challenges each has to deal with, as both projects and programmes:
◈ Are temporary
◈ Use business cases
◈ Require a team
◈ Are aligned to strategic objectives
◈ Deliver change
Project managers vs programme managers
Project managers focus on the project’s deliverables, making sure the project reaches its intended outcome on time and within the budget.
Programme managers are usually less hands-on, but must view the bigger picture and visualise the benefits that individual projects will have on the whole programme.
Comparison
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Project manager
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Programme manager
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Role
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Monitor and control project tasks
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Monitor and control projects
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Focus
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The project staff, i.e. technicians and specialists
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Managing relationships with project managers and their teams, freeing up resources and resolving conflicts
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Who they manage
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The project team
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Other managers
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Planning level
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Creates a detailed project plan for the resources, cost, timeliness, and delivery
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Creates high-level plans used by the project managers both as a guide and to develop the detailed plans
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