Wednesday 28 August 2019

The Difference Between a Project and a Programme

Project, Programme, Prince2 Tutorials and Material, Prince2 Online Exam, Prince2 Certifications

Many believe a programme is simply a larger, longer version of a project. Despite the similarities, they are actually quite different. Briefly, a project is a specific, single task that delivers a tangible output, while a programme is a collection of related projects.

Definition of a project


PRINCE2 defines a project as “a temporary organisation that is created for the purpose of delivering one or more business products according to a specified business case”.

Projects have an end and aren’t designed to last very long. The project manager ensures the project delivers the intended goal, within a defined timeframe and budget.

Definition of a programme


A programme is defined as “a group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually”.

Programmes are usually long term, sometimes spanning years, and don’t have a fixed deadline. A programme is a framework of related projects aligned in a specific sequence. They have predictable and repeatable elements to minimise or even eliminate risks.

Project and programme key differences


Comparison Project  Programme 
Focus Content Context
Scope  Well-defined, limited to an output  Broad and adjustable 
Timeframe  Short term  Long term 
Components  Small tasks  Projects 
Functional units  Single  Multiple 
Tasks  Technical  Strategic 
Produces  Output  Outcome 
Deadlines  Strict  Flexible 
Designers  Mid-level staff  Top-level staff 
Success  Product quality, timeliness, cost-effectiveness, compliance, and customer satisfaction  Long-term benefits to the organization, ROI or new capabilities 

Project vs programme example


Let’s say a company wants to build and market a new mobile phone. This programme would be a collection of different projects, like one for updating the operating system and another for sourcing the resources and raw materials, along with the legal, business and support elements. Programme management would manage the dependencies, so each project gets what it needs.

Project, Programme, Prince2 Tutorials and Material, Prince2 Online Exam, Prince2 Certifications

Project and programme similarities


It’s good for project and programme managers to understand the challenges each has to deal with, as both projects and programmes:

◈ Are temporary

◈ Use business cases

◈ Require a team

◈ Are aligned to strategic objectives

◈ Deliver change

Project managers vs programme managers


Project managers focus on the project’s deliverables, making sure the project reaches its intended outcome on time and within the budget.

Programme managers are usually less hands-on, but must view the bigger picture and visualise the benefits that individual projects will have on the whole programme.

Comparison
Project manager
Programme manager 
Role 
Monitor and control project tasks 
Monitor and control projects 
Focus 
The project staff, i.e. technicians and specialists 
Managing relationships with project managers and their teams, freeing up resources and resolving conflicts 
Who they manage 
The project team 
Other managers 
Planning level 
Creates a detailed project plan for the resources, cost, timeliness, and delivery 
Creates high-level plans used by the project managers both as a guide and to develop the detailed plans 

The biggest difference is that projects deal with delivering strictly defined outputs within a specific timescale and budget, whereas programmes deal with delivering outputs that benefit the entire organisation. Put simply, projects involve ‘doings things right’ and programmes involve ‘doing the right things’. Similar phrases, but very different meanings.

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