Project Scope Management

A Scope Management processes determines what work is required to be done and ensure that the project includes only that work to complete the project.

Why managers need Project Scope Management

◉ Without determining the project scope, the time or cost that the project will take up cannot be estimated
◉ Scope management builds control processes to address elements that may alter project during the project life-cycle
◉ It helps to avoid the challenges that a project might encounter with every growing scope and unruly requirement list.

This stage includes both-

◉ Managing Project scope
◉ Managing Product scope

Project Scope Management Process include following activities.

Process	Project Group	Key deliverables
Plan Scope Management	Planning
Collect Requirements	Planning	Required document
Define Scope	Planning	Project scope statement
Create WBS	Planning	WBS directory, WBS
Validate Scope	Monitoring and Controlling	Acceptance deliverables
Control Scope	Monitoring and Controlling	Change request

We will see this all process step by step below:-

Plan Scope Management

The Scope Management plan will determine how the scope will be defined, validated and controlled.

Primary Inputs	Tools and Techniques	Primary Outputs
Preliminary Project Scope Statement
Project charter	Meetings	Requirements management plans
Project Management Plan	Expert Jugment	Scope Management Plans
Enterprise environmental factors
Organizational Process Assets

Collect Requirements

During this process managers use various techniques and tools for the collection of the project requirements from the stakeholders. This stage is very important and if done accurately the chances of error during the project will be minimal.

Primary Inputs	Tools and Techniques	Primary Outputs
Project Charter	Interviews	Requirement documentation
Stakeholder register	Focus groups	Requirement management plan
	Group creativity techniques	Requirements traceability matrix
	Facilitated workshops
	surveys and Questionaires
	Prototypes
	Observations
	Group decision-making techniques

Defining Scope Process

This process clearly indicates how the project is supposed to progress and what it cannot do. During this process it is ensured that the project remains on the track by reviewing the supporting documents. The resulting scope will then mention the stakeholder's requirements and expectations.

Primary Inputs	Tools and Techniques
Project charter	Expert Judgment
Requirements documentation	Product analysis
Organizational Process Assets	Alternative identification
	Facilitated workshops

Creating WBS (Work Breakdown Structure)

The WBS enables the project manager and his team to break down a high level project deliverables into a smaller, manageable units of work called work packages.

Primary Inputs	Tools and Techniques	Primary Outputs
Project Scope statement	Decomposition	WBS
Requirements documentation		WBS dictionary
Organizational Process Assets		Scope baseline
		Project document updates

Validate Scope

The validate scope process involves clients acceptance. It is when the client formally accepts all the project deliverables. At the end of each phase this process occurs. During this process, the client gives their feedback on the work that was performed.

Primary Inputs	Tools and Techniques	Primary Outputs
Project Scope Statement	Inspection	Acceptance Deliverables
Project Management Plan		Change request
Requirement Traceability Matrix		Project document updates
Validated deliverables

Scope Control

This process or phase involves the monitoring of the project status and managing of the scope changes. Apart from this, it also involves assessing of the additional requirements by the customer or proactively overlooking the project scope.

Primary Inputs	Tools and Techniques	Primary Outputs
Project Management Plan	Variance analysis	Work performance measurements
Requirements documentation		Change requests
Requirement traceability matrix
Organizational process assets
Work performance information		Project document updates

Key points to remember for Scope Management

◉ To avoid cost overrun and schedule slips, the scope needs to be complete and accurate.

◉ Scope needs to be clearly defined to avoid unnecessary work and confusion

◉ Scope document should be shared with all stakeholders to avoid error in design and requirement

◉ The good practice for Scope Management is that the scope document must remain unaltered for the duration of project.