Thursday 24 May 2018

Project Scope Management

Project Scope Management, PMP Exam, PMP Tips, PMP Certifications

A Scope Management processes determines what work is required to be done and ensure that the project includes only that work to complete the project.

Why managers need Project Scope Management


◉ Without determining the project scope, the time or cost that the project will take up cannot be estimated
◉ Scope management builds control processes to address elements that may alter project during the project life-cycle
◉ It helps to avoid the challenges that a project might encounter with every growing scope and unruly requirement list.

This stage includes both-

◉ Managing Project scope
◉ Managing Product scope

Project Scope Management Process include following activities.

ProcessProject Group Key deliverables 
Plan Scope ManagementPlanning
Collect Requirements Planning Required document
Define Scope Planning Project scope statement 
Create WBS Planning WBS directory, WBS 
Validate Scope Monitoring and Controlling Acceptance deliverables 
Control ScopeMonitoring and Controlling Change request 

We will see this all process step by step below:-

Plan Scope Management


The Scope Management plan will determine how the scope will be defined, validated and controlled.

Primary InputsTools and TechniquesPrimary Outputs
Preliminary Project Scope Statement
Project charterMeetingsRequirements management plans
Project Management PlanExpert JugmentScope Management Plans
Enterprise environmental factors
Organizational Process Assets

Collect Requirements


During this process managers use various techniques and tools for the collection of the project requirements from the stakeholders. This stage is very important and if done accurately the chances of error during the project will be minimal.

Primary InputsTools and TechniquesPrimary Outputs
Project CharterInterviewsRequirement documentation
Stakeholder registerFocus groups Requirement management plan 
Group creativity techniques Requirements traceability matrix 
Facilitated workshops 
surveys and Questionaires 
Prototypes 
Observations 
Group decision-making techniques 

Defining Scope Process


This process clearly indicates how the project is supposed to progress and what it cannot do. During this process it is ensured that the project remains on the track by reviewing the supporting documents. The resulting scope will then mention the stakeholder's requirements and expectations.

Primary InputsTools and Techniques
Project charterExpert Judgment 
Requirements documentation Product analysis
Organizational Process AssetsAlternative identification
Facilitated workshops 

Creating WBS (Work Breakdown Structure)


The WBS enables the project manager and his team to break down a high level project deliverables into a smaller, manageable units of work called work packages.

Primary InputsTools and TechniquesPrimary Outputs
Project Scope statementDecompositionWBS
Requirements documentationWBS dictionary 
Organizational Process AssetsScope baseline 
Project document updates 

Validate Scope


The validate scope process involves clients acceptance. It is when the client formally accepts all the project deliverables. At the end of each phase this process occurs. During this process, the client gives their feedback on the work that was performed.

Primary InputsTools and TechniquesPrimary Outputs
Project Scope StatementInspectionAcceptance Deliverables
Project Management PlanChange request
Requirement Traceability MatrixProject document updates
Validated deliverables


Scope Control


This process or phase involves the monitoring of the project status and managing of the scope changes. Apart from this, it also involves assessing of the additional requirements by the customer or proactively overlooking the project scope.

Primary InputsTools and TechniquesPrimary Outputs
Project Management PlanVariance analysisWork performance measurements
Requirements documentationChange requests 
Requirement traceability matrix
Organizational process assets
Work performance informationProject document updates

Key points to remember for Scope Management

◉ To avoid cost overrun and schedule slips, the scope needs to be complete and accurate.
◉ Scope needs to be clearly defined to avoid unnecessary work and confusion
◉ Scope document should be shared with all stakeholders to avoid error in design and requirement
◉ The good practice for Scope Management is that the scope document must remain unaltered for the duration of project.

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